LA County BBC Records and File Management Flashcards
6 cards from real BBC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 LA County BBC Records and File Management flashcards as text
The term 'disposition' in records management refers to:
Answer: The final action taken on a record, such as destruction or permanent archiving
Disposition is the final action in a record's lifecycle — either destroying it, transferring it to archives, or retaining it permanently.
When a records clerk discovers that a document has been misfiled, the correct action is to:
Answer: Remove it and refile it in the correct location
A misfiled document should be promptly retrieved and placed in its correct location to maintain file integrity.
Which of the following best describes 'vital records' in a government office context?
Answer: Records essential to continuing operations during or after an emergency
Vital records are those critical to the organization's ability to function during or recover from a disaster or emergency.
In geographic filing, records are organized primarily by:
Answer: Location, such as state, city, or region
Geographic filing groups records by physical location, making it useful when location is the primary reference point.
When preparing documents for destruction per an approved retention schedule, LA County policy typically requires:
Answer: Using a certificate of destruction and secure shredding for confidential records
Confidential records must be securely shredded and a certificate of destruction is maintained to document proper disposal.
An index in a records management system primarily serves to:
Answer: Provide a systematic guide for locating specific records quickly
An index is a finding tool that identifies where specific records are located within the filing system.