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Electronic Notarization and Remote Online Notarization Flashcards

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  1. Under Arizona law, a document notarized via RON has what legal standing compared to a traditional in-person notarization?

    Answer: The same legal effect as a traditional in-person notarization

    Arizona statute expressly provides that a notarial act performed by RON has the same legal effect as a conventional in-person notarial act.

  2. An Arizona notary wishes to perform in-person electronic notarization (IPEN), where the signer is physically present but signs an electronic document. Does IPEN require a RON technology platform?

    Answer: No — IPEN does not require a RON platform because the signer is physically present

    IPEN involves a physically present signer and an electronic document; it does not require the audio-visual or identity-proofing infrastructure mandated for RON.

  3. The notarial certificate on an Arizona RON document must contain language indicating that the principal:

    Answer: Appeared remotely by means of audio-visual communication technology

    Arizona requires RON certificates to state that the principal appeared by audio-visual communication, distinguishing them from in-person certificates.

  4. Which entity in Arizona sets the standards that RON technology platform providers must meet?

    Answer: The Arizona Secretary of State

    The Arizona Secretary of State is responsible for establishing and maintaining the standards that RON technology platforms must satisfy.

  5. The credential analysis step in Arizona RON identity verification primarily involves:

    Answer: Automated software analysis of a digital image of a government-issued ID

    Credential analysis uses automated technology to examine security features and data of a digitally submitted government ID image to confirm its authenticity.

  6. If a RON technology platform used by an Arizona notary suffers a security breach that compromises notarial records, the notary's obligation includes:

    Answer: Notifying the Arizona Secretary of State of the breach

    Arizona notaries must report security incidents affecting their electronic notarial records to the Secretary of State in addition to taking remedial steps.

  7. A principal fails the knowledge-based authentication quiz twice during an Arizona RON session. What must the notary do?

    Answer: Terminate the RON session and refuse to proceed remotely

    Under Arizona's RON rules, failing KBA twice disqualifies the use of KBA for that session; the notary must terminate the RON session as the identity proofing requirement cannot be satisfied.