AZ Notary Notary Journal Record Keeping 2

Question 1

Under Arizona law, how long must a notary public retain their notarial journal after the last entry is made?

Accepted Answer

7 years

Answer

3 years

Answer

5 years

Answer

10 years

Question 2

Which of the following pieces of information is REQUIRED to be entered in an Arizona notary journal for every notarial act?

Accepted Answer

The date and time of the notarial act

Answer

The fee charged for the notarial act

Answer

The signer's Social Security number

Answer

The notary's commission expiration date

Question 3

What type of notarial act must an Arizona notary record in the journal even if the signer is personally known to the notary?

Accepted Answer

All notarial acts, without exception

Answer

Oaths and affirmations only

Answer

Copy certifications only

Answer

Only acts involving real property documents

Question 4

An Arizona notary's journal is considered a public record under state law. What does this mean for public access to journal entries?

Accepted Answer

The notary may deny access only if disclosure would endanger a person

Answer

Anyone may inspect it freely without restriction

Answer

Access is limited to law enforcement with a court order

Answer

Journal entries may never be disclosed under any circumstances

Question 5

If an Arizona notary loses their notarial journal, what must they do?

Accepted Answer

Notify the Arizona Secretary of State within 10 days of discovering the loss

Answer

Purchase a new journal and continue notarizing without reporting the loss

Answer

Immediately resign their notary commission

Answer

File a police report only if the journal contained real estate documents

Question 6

When an Arizona notary performs a notarial act for a principal who signed by mark (rather than a full signature), what additional step is required for the journal entry?

Accepted Answer

Two witnesses must also sign the journal entry

Answer

The notary must photograph the principal's mark

Answer

A fingerprint of the principal must be affixed in the journal

Answer

The county recorder must countersign the journal entry