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Notary Journal Record Keeping Flashcards

6 cards from real AZ NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. An Arizona notary's journal is full. What should they do?

    Answer: Start a new journal and securely store the completed one

    When a journal is full, the notary should begin a new journal while securely storing the completed one for the required retention period. Both journals are official records.

  2. Which of the following is NOT typically recorded in an Arizona notary's journal entry?

    Answer: The signer's date of birth

    While notaries record the signer's name, the type of ID, the notarial act, and the date, the signer's date of birth is not a standard required journal entry in Arizona.

  3. A notary's journal entry shows a thumbprint was taken. In Arizona, when is a thumbprint typically recommended?

    Answer: When the signer uses credible identifying witnesses instead of photo ID

    While not always required, a thumbprint is recommended as an additional safeguard when the signer cannot produce standard photo identification and credible identifying witnesses are used instead.

  4. Can an Arizona notary use correction fluid (white-out) to fix an error in their journal?

    Answer: No — draw a line through the error, correct it, and initial

    Correction fluid destroys the original entry and raises suspicion of tampering. The proper method is to draw a single line through the error (keeping it legible), write the correction, and initial and date the change.

  5. An Arizona notary retires and wants to give their journal to a fellow notary for safekeeping. Is this appropriate?

    Answer: No — the journal should be retained by the notary or surrendered to the Secretary of State

    A notary's journal is a personal official record. Upon retirement, the notary retains it for the required period or surrenders it to the Secretary of State — not to another notary.

  6. How should an Arizona notary handle a journal entry when the signer refuses to sign the journal?

    Answer: Refuse to perform the notarization

    If a signer refuses to sign the notary's journal, the notary should refuse to perform the notarization. The journal signature is part of the record-keeping process and helps prevent fraud.