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Notary Journal Record Keeping Flashcards

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  1. Under Arizona law, how long must a notary public retain their notarial journal after the last entry is made?

    Answer: 7 years

    Arizona law (A.R.S. §41-327) requires notaries to retain their journal for 7 years after the date of the last notarial act recorded in it.

  2. Which of the following pieces of information is REQUIRED to be entered in an Arizona notary journal for every notarial act?

    Answer: The date and time of the notarial act

    A.R.S. §41-327 requires the date and time of each notarial act to be recorded in the journal along with other mandatory fields.

  3. What type of notarial act must an Arizona notary record in the journal even if the signer is personally known to the notary?

    Answer: All notarial acts, without exception

    Arizona law requires all notarial acts to be recorded in the journal regardless of whether the notary personally knows the signer.

  4. An Arizona notary's journal is considered a public record under state law. What does this mean for public access to journal entries?

    Answer: The notary may deny access only if disclosure would endanger a person

    While the journal is a public record, A.R.S. §41-327 allows the notary to deny access if the notary reasonably believes disclosure would endanger the requester or another person.

  5. If an Arizona notary loses their notarial journal, what must they do?

    Answer: Notify the Arizona Secretary of State within 10 days of discovering the loss

    A.R.S. §41-327 requires a notary to notify the Arizona Secretary of State within 10 days after discovering that the journal is lost or stolen.

  6. When an Arizona notary performs a notarial act for a principal who signed by mark (rather than a full signature), what additional step is required for the journal entry?

    Answer: Two witnesses must also sign the journal entry

    When a principal signs by mark, Arizona requires two witnesses to the signing, and their signatures should also be noted in the journal to document the circumstances.