Journal and Seal Requirements Flashcards

Is an Arizona notary legally required to maintain a journal of notarial acts?

Answer: Yes, for all notarial acts

Arizona law requires notaries to maintain a journal recording all notarial acts performed. The journal serves as the notary's official record and provides legal protection.

What information must be recorded in an Arizona notary's journal for each act?

Answer: Date, type of act, signer's name, ID type, and document type

Arizona requires journal entries to include the date, type of notarial act, signer's name, type of identification used, and a description of the document. This comprehensive record provides protection for all parties.

What are the physical requirements for an Arizona notary seal?

Answer: Must include notary name, commission number, commission expiration, and 'Notary Public' designation

Arizona notary seals must contain the notary's name, commission number, commission expiration date, and the words 'Notary Public - State of Arizona.' Both rubber stamp and embosser formats are accepted.

When an Arizona notary's commission expires, what must they do with their seal and journal?

Answer: Destroy the seal immediately and keep the journal

When a commission expires, the notary must destroy or deface the seal to prevent unauthorized use, but must retain the journal for the required period as it remains an official record.

Can an Arizona notary use an electronic seal for notarizations?

Answer: Yes, for electronic notarizations

Arizona permits electronic notarization, and notaries performing electronic notarizations may use an electronic seal that meets the state's technical requirements.

Who may access an Arizona notary's journal?

Answer: The notary, law enforcement, and the Secretary of State

An Arizona notary's journal may be inspected by the notary, law enforcement officials conducting investigations, and the Secretary of State's office. It is not a public record available to anyone.