Electronic Notarization Procedures Flashcards
7 cards from real AR NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Electronic Notarization Procedures flashcards as text
An Arkansas electronic notary's employer demands access to the notary's electronic seal so office staff can notarize documents when the notary is out. The notary should:
Answer: Refuse, because the seal may be used only by the notary personally
The electronic seal and signature are personal to the notary and may never be delegated, even to an employer.
Which record-keeping practice applies to remote online notarizations in Arkansas?
Answer: The notary must keep a journal entry of the remote notarization in addition to the required recording
The notary must document each remote notarization in a journal and ensure the audio-visual recording is retained.
A signer on a video call appears confused and cannot explain what document they are signing. The Arkansas electronic notary should:
Answer: Refuse to perform the notarization due to doubts about the signer's awareness
A notary must refuse when the signer does not appear to understand the transaction, regardless of successful identity proofing.
When an Arkansas electronic notary resigns or the commission expires, what should happen to the electronic seal and signature credentials?
Answer: They should be disabled or destroyed so they cannot be used again
Upon resignation, revocation, or expiration, the notary must ensure the electronic seal and signature are invalidated to prevent misuse.
Which of the following is a valid reason for an Arkansas notary to decline a requested remote online notarization?
Answer: The notary cannot verify the signer's identity through the approved processes
Failure of the required identity-proofing processes is a mandatory reason to refuse the act.
An electronically notarized Arkansas document is emailed to a county office that says it only accepts paper. What is the standard solution?
Answer: Produce a certified paper copy (papering out) of the electronic record in accordance with applicable rules
An electronic record can be converted to a certified paper version for recording offices that require tangible documents.
During a remote session, a third party off-camera keeps whispering instructions to the signer, who seems reluctant. The notary should:
Answer: Stop the session because the signing may not be free of coercion
Signs of possible coercion or undue influence require the notary to halt the notarization.