Postal 473 Part B - Application To Mail Non Profit 1 — Questions and Answers

Question 1: Where does the customer sign the form?

Box B1
Box 12 (Correct answer)
Box 11
The customer does not sign the form

Correct answer: Box 12

On PS Form 3624, Box 12 is specifically designated for the applicant's (customer's) signature. This signature certifies the accuracy of the information provided on the form. Box B1, in contrast, is reserved for the postal representative's signature.

Question 2: Which of the following is NOT an acceptable entry for Box 1?

St. Andrew Church
William McDermott, Voting Registrar, Tioga County, NY
Tina Lappit (Correct answer)
March of Dimes, Central NY Chapter

Correct answer: Tina Lappit

Box 1 on PS Form 3624 requires the full legal name of the organization applying for nonprofit rates. 'Tina Lappit' is an individual's name, not an organization. Therefore, it is not an acceptable entry for Box 1, which should list entities like churches, political committees, or chapters of organizations.

Question 3: If Wiliam McDermott, Voting Registrar, Tioga County, NY is filling out the application, which entry should be checked in Box 6?

Philanthropic
Qualified political committee
Fraternal
Voting registration official (Correct answer)

Correct answer: Voting registration official

Box 6 on PS Form 3624 requires the applicant to indicate the type of organization. Since 'William McDermott, Voting Registrar, Tioga County, NY' clearly identifies the applicant's role, 'Voting registration official' is the correct category to check. This accurately describes the nature of the applying entity.

Question 4: In which box does the postal representative enter the fee for applying for Nonprofit Standard Mail Rates?

There is no application fee (Correct answer)
Box B1
Box B2
Box 11

Correct answer: There is no application fee

There is no application fee required to apply for Nonprofit Standard Mail Rates using PS Form 3624. Consequently, the postal representative would not enter a fee in any box on the form. This is an important procedural detail for both applicants and postal staff.

Question 5: Which of the following is a correct entry for Box 4?

451-1024
4/16/2008
(315) 451-1057 (Correct answer)
13088

Correct answer: (315) 451-1057

Box 4 on PS Form 3624 is designated for the applicant's telephone number. The format '(315) 451-1057' is a standard and correct way to enter a phone number, including the area code. Other options represent a partial phone number, a date, or a ZIP Code, which belong in different boxes.

Question 6: Which of the following is a correct entry for Box 7?

A signature
A checkmark (Correct answer)
A checkmark and the applicant’s initials
None of the above

Correct answer: A checkmark

Box 7 on PS Form 3624 asks if the organization is a for-profit entity. The applicant indicates their answer by placing a simple checkmark in either the 'Yes' or 'No' box provided. No signature or initials are required in this specific box, only the selection of an option.

Question 7: Which is a correct entry for Box 2?

Liverpool, NY
13088-2714
254 Reed Rd. (Correct answer)
St. Andrew Church

Correct answer: 254 Reed Rd.

Box 2 on PS Form 3624 is specifically for the street address of the applicant organization. '254 Reed Rd.' is a correct entry as it represents a street address. Other options are a city/state, a ZIP+4 code, or an organization name, which belong in other respective boxes on the form.

Question 8: If a Religious Philanthropic organization is applying, which entry should they check in Box 6?

Religious
Philanthropic
Both Religious and Philanthropic
Check only one category that represents the primary purpose of the organization (Correct answer)

Correct answer: Check only one category that represents the primary purpose of the organization

Box 6 on PS Form 3624 explicitly instructs applicants to 'Check only one category that represents the primary purpose of the organization.' Even if an organization possesses multiple qualifying characteristics, they must select the single most fitting primary purpose. This ensures clarity and adherence to the form's instructions for classification.

Question 9: Where does the applicant enter their name?

Box 1
Box 13
Box 5 (Correct answer)
Box B1

Correct answer: Box 5

Box 5 on PS Form 3624 is designated for the 'Name of Person Completing Form,' referring to the individual filling out the application on behalf of the organization. While Box 1 is for the organization's name, Box 5 specifically asks for the individual's name. This distinction is crucial for identifying the contact person.

Question 10: If the applying organization is a federally tax-exempt 501(c)(3) organization, where would this be indicated?

Box 6
Box 10
Box 13
Box 8c (Correct answer)

Correct answer: Box 8c

Box 8c on PS Form 3624 specifically asks if the organization has been granted federal tax-exempt status under 501(c)(3) of the Internal Revenue Code. This is the designated place to indicate such status by checking the appropriate 'Yes' or 'No' box. Providing this information is essential for eligibility.

Question 11: Where does the postal representative sign the form?

Box B1 (Correct answer)
Box 12
Both Box B1 and Box 12
A postal representative’s signature is not required

Correct answer: Box B1

Box B1 on PS Form 3624 is specifically reserved for the signature of the postal representative who processes the application. This signature confirms the postal service's receipt and initial review of the form. Box 12, conversely, is for the applicant's signature.

Question 12: Which of the following is a correct entry for Box 13?

Speedy Quick Printing Co.
Treasurer (Correct answer)
4/12/2008
Tom Drayer

Correct answer: Treasurer

Box 13 on PS Form 3624 asks for the title of the person completing the form. 'Treasurer' is a valid and common title for an individual representing an organization in such an official capacity. Other options are an organization name, a date, or an individual's name, which belong in different boxes.

Question 13: The applicant signs the form on 4/12/2008 and it is filed with the post office on 4/16/2008. Which is the correct entry for Box B2?

4/12/2008
4/16/2008 (Correct answer)
Either 4/12/2008 or 4/16/2008
None of the above

Correct answer: 4/16/2008

Box B2 on PS Form 3624 is for the 'Date Filed' by the Post Office. This date refers to when the application is officially submitted and received by the postal service, not when the applicant signed it. Therefore, 4/16/2008, the filing date, is the correct entry for this box.

Question 14: If the organization has previously had their application denied, which of the following would be a correct entry for Box 10?

A checkmarked Yes
A checkmarked No
A checkmarked Yes and Liverpool NY (Correct answer)
A checkmarked No and Liverpool NY

Correct answer: A checkmarked Yes and Liverpool NY

Box 10 on PS Form 3624 asks if the organization has previously applied for nonprofit rates and, if so, the disposition and location of the application. If a previous application was denied, the applicant must check 'Yes' and provide the city and state of the post office where it was filed, such as 'Liverpool NY'.

Question 15: If the organization applying is a for-profit organization, where should this be indicated?

By checking Yes in Box 8a
Box 6
By checking Yes in Box 7 (Correct answer)
Box 9

Correct answer: By checking Yes in Box 7

Box 7 on PS Form 3624 specifically asks, 'Is the organization a for-profit organization?' If the organization is indeed for-profit, the applicant must indicate this by checking the 'Yes' box in Box 7. This question is crucial for determining eligibility for nonprofit mailing rates.

Question 16: Where should the postal representative use a round stamp to designate the date that the application was filed?

Box 11
Box 14
Box B2 (Correct answer)
Box B1

Correct answer: Box B2

Box B2 on PS Form 3624 is designated for the 'Date Filed' and is where the postal representative applies a round date stamp. This stamp officially records the date the application was received by the Post Office. Box B1, in contrast, is for the postal representative's signature.

Question 17: If the organization has had their federal tax exempt status denied, how would this be indicated on the form?

It is not necessary to indicate this on the form
By checking Yes in Box 8b (Correct answer)
By checking Yes in Box 8a
By checking Yes in Box 10

Correct answer: By checking Yes in Box 8b

Box 8b on PS Form 3624 specifically asks, 'Has the organization's federal tax-exempt status ever been denied or revoked?' If this has occurred, the applicant must indicate it by checking 'Yes' in Box 8b. This provides crucial information about the organization's tax standing to the USPS.

Question 18: Which of the following would be a correct entry for Box 5?

Treasurer
Voting Registrar
Tina Lappit (Correct answer)
St. Andrew Church

Correct answer: Tina Lappit

Box 5 on PS Form 3624 is for the 'Name of Person Completing Form.' 'Tina Lappit' is an individual's name and therefore a correct entry for this box. Other options are a title, a different title, or an organization name, which belong in other boxes on the form.

Postal 473 Part B - Application To Mail Non Profit 1

Where does the customer sign the form?