NYS Clerical Checking and Accuracy 2 — Questions and Answers
Question 1: A court officer must verify that a docket number on a case file matches the number in the electronic log. File reads 'CR-2024-04417'; log reads 'CR-2024-04471'. Which statement is correct?
- The numbers match exactly.
- The numbers differ in the last two digits. (Correct answer)
- The numbers differ only in the prefix.
- The numbers differ in the year.
Correct answer: The numbers differ in the last two digits.
File shows '04417' but the log shows '04471' — the fifth and sixth digits are transposed.
Question 2: Which of the following sets of names is arranged in correct alphabetical order for court filing purposes?
- Ortega, Owens, O'Brien, Okafor
- O'Brien, Okafor, Ortega, Owens (Correct answer)
- Okafor, O'Brien, Owens, Ortega
- Owens, Ortega, Okafor, O'Brien
Correct answer: O'Brien, Okafor, Ortega, Owens
For court filing, the apostrophe in O'Brien is ignored, placing it before Okafor alphabetically.
Question 3: A defendant's date of birth is recorded as 03/14/1989 on the arrest report but as 03/41/1989 on the court intake form. What is the discrepancy?
- The month is different.
- The year is different.
- The day value is impossible. (Correct answer)
- There is no discrepancy.
Correct answer: The day value is impossible.
The day '41' does not exist in any month, making the intake form entry an obvious clerical error.
Question 4: A court officer is cross-referencing two lists of exhibit numbers. List A: E-101, E-102, E-103, E-105. List B: E-101, E-102, E-103, E-104, E-105. What is the difference?
- List A has an extra item.
- List B is missing E-103.
- List B contains E-104 which is absent from List A. (Correct answer)
- The lists are identical.
Correct answer: List B contains E-104 which is absent from List A.
List B includes E-104, which does not appear in List A, indicating a missing exhibit number in List A.
Question 5: Two address entries for the same witness must be compared. Entry 1: '47 Bleecker St, Apt 3C, New York, NY 10012'. Entry 2: '47 Bleeker St, Apt 3C, New York, NY 10012'. What error exists?
- The apartment number differs.
- The ZIP code differs.
- The street name is misspelled in Entry 2. (Correct answer)
- The state abbreviation is wrong.
Correct answer: The street name is misspelled in Entry 2.
'Bleecker' in Entry 1 is spelled correctly, while Entry 2 omits one 'e,' spelling it 'Bleeker.'
Question 6: A court clerk must confirm that case totals match. Column totals from today's docket: 12 + 9 + 7 + 14 = 42. The printed summary sheet shows 43. What should the officer do?
- Accept the printed summary as authoritative.
- Report the one-unit discrepancy for review. (Correct answer)
- Add one case to the column to reconcile.
- Discard the printed summary.
Correct answer: Report the one-unit discrepancy for review.
Any numerical discrepancy between source data and summary documents must be flagged and reviewed, never silently corrected.
Question 7: Which Social Security Number contains a format error when the standard format is XXX-XX-XXXX?
- 123-45-6789
- 987-65-4321
- 456-78-901 (Correct answer)
- 321-54-8765
Correct answer: 456-78-901
'456-78-901' has only three digits in the final group instead of the required four.
NYS Clerical Checking and Accuracy 2
A court officer must verify that a docket number on a case file matches the number in the electronic log.
File reads 'CR-2024-04417'; log reads 'CR-2024-04471'.
Which statement is correct?