MCAS Managing Files & Data 1 — Questions and Answers
Question 1: Which Save As format should you choose in Microsoft Word to ensure compatibility with older Word versions (2003 and earlier)?
- DOCX
- DOC (Correct answer)
- RTF
Correct answer: DOC
The .doc format is the legacy Word format compatible with Word 2003 and earlier versions.
Question 2: In Microsoft Excel, which feature allows you to save a workbook so it can be opened in a web browser?
- Save as PDF
- Save as Web Page (HTML) (Correct answer)
- Save as CSV
- Save as XPS
Correct answer: Save as Web Page (HTML)
Saving as Web Page (HTML) creates a file that can be opened and viewed in any web browser.
Question 3: What does the AutoRecover feature in Microsoft Office applications do?
- Automatically emails your file to a backup address
- Periodically saves a temporary copy of your file to recover after a crash (Correct answer)
- Automatically compresses large files
- Restores deleted files from the Recycle Bin
Correct answer: Periodically saves a temporary copy of your file to recover after a crash
AutoRecover periodically saves temporary copies of open files so work can be recovered if the application crashes.
Question 4: In Microsoft Office, what is the purpose of the 'Document Properties' panel?
- To change the document font settings
- To view and edit metadata such as author, title, and keywords (Correct answer)
- To set page margins and orientation
- To track changes made to the document
Correct answer: To view and edit metadata such as author, title, and keywords
Document Properties stores metadata about the file including author name, title, subject, and keywords.
Question 5: Which keyboard shortcut opens the Save As dialog box in most Microsoft Office applications?
- Ctrl+S
- F12 (Correct answer)
- Ctrl+Shift+S
- Alt+F2
Correct answer: F12
Pressing F12 opens the Save As dialog box, allowing you to choose a filename and location.
Question 6: In Microsoft Word, what does the 'Compatibility Mode' indicator in the title bar mean?
- The document is protected and cannot be edited
- The file was created in an older version of Word and some features may be disabled (Correct answer)
- The document is shared with other users
- The spell check is currently disabled
Correct answer: The file was created in an older version of Word and some features may be disabled
Compatibility Mode indicates the document was created in an older Word format, limiting access to newer Word features.
MCAS Managing Files & Data 1
Which Save As format should you choose in Microsoft Word to ensure compatibility with older Word versions (2003 and earlier)?