F Logbook and Detailed Record Keeping 2 — Questions and Answers
Question 1: How often must an F-03 fire guard make entries in the fire guard logbook?
- Once per shift
- At least every 15 minutes during patrols
- At regular intervals throughout the event as required (Correct answer)
- Only when an incident occurs
Correct answer: At regular intervals throughout the event as required
Fire guard logbook entries should be made at regular intervals throughout the event, documenting patrol observations, any hazards noted, actions taken, and the overall safety status.
Question 2: What information must appear on the first page or entry of a fire guard logbook for an event?
- The fire guard's home address
- Date, venue name, event details, fire guard name, and C of F number (Correct answer)
- Only the event ticket price
- The fire guard's hourly wage
Correct answer: Date, venue name, event details, fire guard name, and C of F number
The logbook should begin with the date, venue information, event details, fire guard's name, Certificate of Fitness number, and shift start time.
Question 3: If an FDNY inspector arrives and requests to see the fire guard logbook, what should the fire guard do?
- Refuse and contact an attorney
- Immediately present the logbook for inspection (Correct answer)
- Hide the logbook and claim it's at the office
- Ask the inspector to come back another day
Correct answer: Immediately present the logbook for inspection
The fire guard must immediately present the logbook upon request by FDNY officials. The logbook is an official record subject to inspection at any time.
Question 4: A fire guard discovers a minor violation during patrol (e.g., a blocked aisle). After correcting it, what should they document?
- Nothing, since the issue was resolved
- The violation found, location, time, corrective action taken, and resolution (Correct answer)
- Only the time of the violation
- A general note saying 'all clear'
Correct answer: The violation found, location, time, corrective action taken, and resolution
Even resolved violations should be fully documented: what was found, where, when, what action was taken, and the outcome. This creates an accountability trail.
Question 5: At the end of an event, what should the fire guard's final logbook entry include?
- Just the time they left
- Event end time, final patrol observations, any outstanding issues, and shift end time (Correct answer)
- A general statement that everything was fine
- Nothing — the logbook closes when the event ends
Correct answer: Event end time, final patrol observations, any outstanding issues, and shift end time
The final entry should document the event end time, results of the final walkthrough/patrol, any unresolved issues for building management, and the time the fire guard's shift ended.
Question 6: How long must fire guard logbooks be retained?
- They can be discarded after each event
- At least 3 years (Correct answer)
- At least 1 year
- Permanently
Correct answer: At least 3 years
Fire guard logbooks must be retained for at least 3 years and made available for FDNY inspection. They serve as legal records of fire safety compliance.
F Logbook and Detailed Record Keeping 2
How often must an F-03 fire guard make entries in the fire guard logbook?