CPC CPC Documentation & Reporting Requirements 2 — Questions and Answers
Question 1: What does a collector record in the 'Remarks' section of the CCF?
- Any unusual circumstances or observations during the collection, such as a shy bladder or observed collection (Correct answer)
- The laboratory's analysis notes and findings
- The MRO's determination and final result
- The donor's stated reason for a positive result
Correct answer: Any unusual circumstances or observations during the collection, such as a shy bladder or observed collection
The Remarks section is used to document any deviations from standard procedure, unusual observations, or notable events during the collection.
Question 2: How long must collection site records, including copies of the CCF, be retained under DOT regulations?
- At least two years (Correct answer)
- At least six months
- At least five years
- At least one year
Correct answer: At least two years
DOT regulations require collection sites to retain records for a minimum of two years from the date of collection.
Question 3: If a collector must correct an error discovered after the specimen has already been sent to the laboratory, what is the correct procedure?
- Submit a signed and dated memorandum for record (MFR) explaining the error and correction to the laboratory and MRO (Correct answer)
- Recall the specimen from the laboratory and start a new collection
- Contact the donor and ask them to provide a new specimen
- Mark the test as cancelled on the original CCF
Correct answer: Submit a signed and dated memorandum for record (MFR) explaining the error and correction to the laboratory and MRO
Post-collection errors are addressed through a written memorandum for record, which is sent to the laboratory and MRO to correct the administrative record.
Question 4: Which copy of the CCF is given to the donor at the time of collection?
- Copy 5 (Correct answer)
- Copy 1
- Copy 3
- Copy 4
Correct answer: Copy 5
Copy 5 of the federal CCF is the donor's copy, provided to them at the time of collection as their record of the event.
Question 5: What must a collector do when the employer's pre-printed CCF contains incorrect information?
- Cross out the incorrect information, enter the correct data, initial and date the change (Correct answer)
- Use a blank CCF instead and notify the employer afterward
- Proceed with the incorrect CCF and note the error verbally to the donor
- Wait for a corrected CCF before starting the collection
Correct answer: Cross out the incorrect information, enter the correct data, initial and date the change
Pre-printed errors must be corrected on the CCF itself with a strikethrough, correction, initials, and date before proceeding.
Question 6: What is the purpose of the 'Reason for Test' field on the CCF?
- To identify the type of test being conducted, such as pre-employment, random, or post-accident (Correct answer)
- To document the donor's medical reason for being unable to provide a specimen
- To justify why the employer selected this donor for testing
- To indicate the laboratory's testing priority level
Correct answer: To identify the type of test being conducted, such as pre-employment, random, or post-accident
The 'Reason for Test' field categorizes the test type, which affects how results are processed and reported under DOT regulations.
CPC CPC Documentation & Reporting Requirements 2
What does a collector record in the 'Remarks' section of the CCF?