CMP Risk Management & Safety — Questions and Answers
Question 1: What are the key elements of an event emergency action plan?
- Evacuation procedures, medical emergency response, communication protocols, and designated assembly areas (Correct answer)
- Only a list of local hospital phone numbers
- A plan to cancel the event if it rains
- Security guard contact information only
Correct answer: Evacuation procedures, medical emergency response, communication protocols, and designated assembly areas
An emergency action plan covers evacuation routes, shelter-in-place procedures, medical response protocols, communication chains, designated assembly areas, and coordination with local emergency services.
Question 2: What insurance coverage should a meeting planner consider?
- Event cancellation, general liability, liquor liability, and weather insurance (Correct answer)
- Only property damage insurance
- Insurance is not necessary for meeting planning
- Only workers' compensation for event staff
Correct answer: Event cancellation, general liability, liquor liability, and weather insurance
Meeting planners should consider event cancellation insurance, general liability, liquor liability (if serving alcohol), weather insurance for outdoor events, and professional liability coverage.
Question 3: How should a meeting planner conduct a risk assessment?
- Identify potential risks, assess their probability and impact, develop mitigation strategies, and create contingency plans (Correct answer)
- Wait for problems to occur and then react
- Only consider risks related to the weather
- Rely entirely on the venue to handle all risks
Correct answer: Identify potential risks, assess their probability and impact, develop mitigation strategies, and create contingency plans
Risk assessment involves systematically identifying potential threats (weather, technology failure, health issues, security threats), evaluating their likelihood and impact, and developing prevention and response strategies.
Question 4: What is duty of care in event planning?
- The legal and ethical obligation to take reasonable steps to ensure attendee safety and well-being (Correct answer)
- The duty to provide premium catering at all events
- The requirement to hire the most expensive vendors
- A legal obligation to invite all employees to every event
Correct answer: The legal and ethical obligation to take reasonable steps to ensure attendee safety and well-being
Duty of care requires event planners to take reasonable precautions to protect attendees from foreseeable harm, including venue safety, food safety, travel security, and health protocols.
Question 5: What are ADA compliance requirements for meetings in the United States?
- Ensuring accessible venues, communications, and accommodations for people with disabilities (Correct answer)
- Only providing wheelchair ramps at the entrance
- ADA requirements only apply to government events
- Compliance is optional for events with fewer than 100 attendees
Correct answer: Ensuring accessible venues, communications, and accommodations for people with disabilities
ADA compliance requires accessible venues (ramps, elevators, accessible restrooms), assistive technology (hearing loops, captioning), accessible communications, and reasonable accommodations for all attendees.
Question 6: What is crowd management at large events?
- Systematic planning for safe movement, assembly, and evacuation of large groups of people (Correct answer)
- Hiring extra security guards to control unruly attendees
- Limiting the number of attendees to prevent crowding
- Only relevant for concerts and sporting events
Correct answer: Systematic planning for safe movement, assembly, and evacuation of large groups of people
Crowd management encompasses capacity planning, flow design, signage, staffing, barrier placement, emergency egress planning, and monitoring to ensure safe movement and assembly of large groups.
CMP Risk Management & Safety
What are the key elements of an event emergency action plan?